The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. 

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. 

The Maples Group looks to add a British Virgin Islands based Litigation Secretary and Operations Assistant to our team and invites eager and qualified candidates to apply.  We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Litigation Secretary supports the Litigation Partners and wider team by providing high quality administrative, document, and litigation support. Reporting directly to the Litigation Partners, this role contributes to one overarching objective: ensuring the litigation fee earning team delivers an efficient, accurate, and high quality service to clients. Primary responsibilities include:

• Draft and format standard and non standard legal documents, including engagement letters, legal opinions, pleadings, amendments, name changes, and blacklines
• Complete ad hoc document drafting and prepare accurate, well formatted revisions
• Schedule meetings, phone calls, and video conferences and manage attorneys’ calendars
• Prepare itineraries, meeting notes, maps, and marketing contact lists in InterAction for marketing trips
• Open and maintain files in InterAction, including file creation, updates, closings, and archiving
• Manage e filing, document organisation, and preparation of physical and electronic hearing bundles
• Prepare materials for hearings, conferences, client meetings, and legal training sessions
• File documents at Court via Curia and stay up to date with court procedures
• Liaise with Conflicts, Audit Confirmations, and other internal teams on required searches and requests
• Process incoming mail, courier packages, and local deliveries
• Support billing by printing prebills, requesting invoice edits, maintaining billing groups, sending invoices, and liaising with the Leeds Collections team
• Coordinate with Accounts to request wires for returning funds and order Certificates of Good Standing on CORIS for transactional matters
• Assist with timesheet entry, prebills, invoice queries, and follow up on outstanding accounts
• Manage office related tasks including greeting visitors, ordering supplies, maintaining printers and equipment, arranging repairs, and assisting with events and communications
• Coordinate travel and accommodations for staff and visitors
• Prepare and submit work permit documentation, ensuring secure handling of personal documents
• Conduct company searches (VIRRGIN and High Court), distribute results to fee earners, and record corresponding fees
• Monitor and respond to Foreign Office filing requests, prepare notarial certificates, coordinate notarizations, and enter data and fees in VIRRGIN
• Report system issues to IT and escalate complex requests when required
• Follow internal compliance procedures, including AML/CTF requirements, and report concerns appropriately
• Perform additional administrative and operational tasks as reasonably assigned

EXPERIENCE

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following: 

• A minimum of 5 years’ experience as a legal secretary in a professional office environment (litigation experience strongly preferred)
• Experience drafting, formatting, and preparing a wide range of legal documents
• Excellent interpersonal and communication skills, both written and verbal
• Strong organisational skills with proven ability to prioritise tasks, manage diaries, schedule meetings, and coordinate travel arrangements
• Experience taking, typing, and distributing accurate minutes, as well as completing audio transcriptions
• High level of attention to detail, accuracy, and professionalism
• Proficiency in Microsoft Office and working knowledge of ADEX, Adobe, Filesite, InterAction, Litera, and Change Pro
• Ability to handle confidential information with discretion and uphold indisputably high ethical standards
• Proactive, reliable, and able to support a busy litigation team effectively

BENEFITS & REWARDS

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including: 

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Maples’ standard policy to undertake various background screening checks, including criminal records checks, on all applicants to whom a conditional job offer is made. Maples will only ask applicants to disclose a past criminal conviction when a conditional job offer is made. If you have a criminal record it does not mean that your job offer will be automatically withdrawn. Maples will make all job offer decisions on a case by case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with Maples before a decision is made.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.